Disclosure 6. Respect for privacy, data protection and compliance with the relevant rules..... 2 2.1. Surveillance Equipment Operator- A person viewing or controlling a video surveillance system. %PDF-1.5 VIDEO SURVEILLANCE POLICY . A video surveillance policy should include the following sections: 1. Purpose and scope of the video-surveillance policy..... 2 2. 3 0 obj downloaded, video and audio files accessed and data input); v. camera surveillance; vi. x��Z�n�H}��G��d�;N0� 6�=��-�6�Ԋ�3���ܪ�ٔ�&�q(�Y]u�ԥ�bW_�/�\}���~��]�a��o�\}�x��ǷoB�!�D̲ �Q���o�� �|z��wW���;�*�|mw~���Jx�z?�����o�܂p�@�A��d,��Fk���FZ�#-'z�YΣx�115���iȃT�����:����G���?�͌�-ܪZ0�n� \�-�F�I/�խ�ꋿ 3.1 This Policy applies to any video surveillance system operated by or for the District of Sooke that collects personal information in any form. or record university owned or controlled spaces, when used for the purposes set forth in this policy. This is a sample of a surveillance camera policy at a church. Their use must avoid unnecessary intrusions upon academic freedom and individual civil liberties such as privacy, freedom of expression and freedom of assembly. ��F�㧣�����EA���Vr��Ȳ[�P\4:Ny��q�r��O� Policy stream Introduction The European Union Intellectual Property Office (EUIPO) operates a video-surveillance system (VSS), in the form of an integrated closed-circuit television (CCTV) system. 5.7.1   Violations of this university policy, including the failure to avoid a prohibited activity or obtain required approvals, will be dealt with in accordance with applicable university policies and procedures. This policy does not apply to video used by or for: Non-surveillance purposes. Monitor operations: to monitor day-to-day operations and as a tool to streamline operations. Of Video Surveillance Systems ABSTRACT The purpose of this document is to provide companies with guidelines on the overall administration, policies, and management of a video surveillance system and to provide recommendations for best practice implementations for video surveillance environments. TABLE OF CONTENTS . Access to Information Requests 9. The Surveillance Camera Policy can be found on the Office of Public Safety website. Example of Video Surveillance System Policy . endobj 5.5.2  Video surveillance systems shall be installed and operated by a limited number of authorized operators, a registry of whom will be maintained by the Chief of Police. No attempt will be made to alter any part of a recording. Contact Information 1. Personal Web cameras ("Web Cams") connected to personal computers are not subject to this policy. 4.3         Management and Operations of Video Surveillance Systems. See MCL §750.539c. The following is a example of a video surveillance policy for a medium-sized organization. South Chatham Village Video Surveillance Policy 2 (a) ... For example, Personal Information may be disclosed to the police or other law enforcement agencies in Canada to aid an investigation. An employer may use this sample policy on video surveillance to address the rationale for, the locations of and the restrictions on videotaping, how the videos can be used, the access, retention and destruction of the videotapes, and employee certification. 4.1.1  Surveillance cameras must be used in a professional, ethical and legal manner. 1. Michigan law specifically prohibits the willful use of a device to eavesdrop on a conversation without the prior consent of all parties. Only the Plant Manager has on-site access to previously recorded footage. For example, video surveillance that also records audio may implicate Michigan’s prohibition on eavesdropping, which could lead to civil and criminal penalties for the employer. Acknowledgement, Consent, and Release . In the event of a reported or observed incident, the review of recorded information may be used to assist in the investigation of the incident. 3. In addition, video surveillance helps to prevent, detect and investigate thefts of equipment or property belonging to the institution, its staff or visitors. Cameras will record but will not be monitored 24-7. Video surveillance is commonly used for: Remote video monitoring: to protect against theft, burglaries, and dishonest employees. An HOAleader.com reader asks: "Is our board pursuing a prudent course by adopting an acceptable-use policy to govern the use and viewing of a recently installed four-camera security system? Video cameras, or closed-circuit television (CCTV), are becoming a more and more widespread feature of American life. 5.7         Sanctions or Failure to Comply. 5.4         Obtaining Release of Recorded Material. 5.2.1  Conspicuous public signage must be displayed at common surveillance locations. The Network is a collection of content posted by members of our online community. It is available on our website at: www.foipop.ns.ca. 5.4.1   Information and results obtained through surveillance monitoring or recording will only be released when authorized by the Chief of Police or Office of General Counsel. & Public Policy Clinic, is currently developing model legislation designed to codify these guidelines. Personal Web cameras ("Web Cams") connected to personal computers are not subject to this policy. UCOL Camera Surveillance Policy (CCTV) Page 3 of 7 . 4.3.1  All video surveillance operators will: Be trained on technical, legal, and ethical use, Provide  written  acknowledgement  that  they  have  read  and understand this policy, Perform their duties in accordance with this policy. The Guidelines for the Use of Video Surveillance in Nova Scotia provide an explanation of the necessary considerations and steps to take before implementing video surveillance. 6.1         This University Policy is revocable by the President at any time and without notice. I acknowledge that I have received a copy of XYZ Company's updated policies, that I have been given the opportunity to read and ask any questions that I might have about the same, and that by signing this acknowledgement, I agree to adhere to the policies as a condition of my employment and/or continuing employment with XYZ. 4.1.2  Only authorized personnel, as determined by the Chief of Police or his or her designee or the Office of General Counsel, will be permitted  to  access  cameras  governed  by  this  policy  and  the images that they produce. Scope This policy applies to all employees, consultants, contractors and volunteers. need for video surveillance, as approved by the superintendent or designee. The VSS is intended to ensure the safety … While surveillance installations may not necessarily be monitored on a regular basis, the signage should state: THIS AREA MAY BE SUBJECT TO VIDEO SURVEILLANCE AND RECORDING FOR SECURITY PURPOSES, UNDER THE AUTHORITY OF THE OFFICE OF PUBLIC SAFETY, 5.3         Storage and Retention of Recorded Material. Georgia State University is committed to the enhancement of public safety, the quality of life, and the maintenance of an environment conducive to quality education, individual privacy, diversity, and freedom of expression. Fears of terrorism and the availability of ever-cheaper cameras have accelerated the trend even more. 6002 – Video Surveillance Camera Usage Policy Approved by the VP Finance & Administration are not lulled into a false sense of security, in the belief that help will automatically be on the way in an emergency situation). Video surveillance technology has expanded considerably in recent years. 4.2.3  Video surveillance systems shall be used in a manner consistent with all university policies, including those that cover non­discrimination, sexual harassment, privacy, and freedom of expression. Exceptions include a legitimate purpose related to employment or business functions, a requirement that the footage … Retention 8. 4.2.1  The Video Surveillance Systems addressed in this policy shall not be installed in, or used to monitor or record, areas where there is a reasonable expectation of privacy in accordance with accepted social norms, such as restrooms, locker rooms, or individual residential rooms. 4.2.2  Information  and   images  obtained  through  video   surveillance systems shall not be accessed,used, or disclosed except as outlined in this policy. Mismanaged video surveillance can result in monetary losses and the reduction of employee morale. 4.3.3   Video surveillance system operators will  be provided with appropriate work facilities so that the surveillance images they are required to view cannot be viewed by unauthorized persons. The Four Problems With Public Video Surveillance. Signed by President Allan Gilmour on October 4, 2011. Requests for new systems,with appropriate justification, must be submitted to the Chief of Police, who will consider and either approve or reject the application. Video Surveillance System Usage Policy & Procedures I. Use 5. 7.1         This University Policy is effective upon issuance. PURPOSE The purpose of this Policy is to outline the responsible use of Video Surveillance System (the “System”) as it is used for recording, monitoring and storing video on all properties owned or leased by Brock University (the “University”) for the express purposes of enhancing safety and security of all persons and property, including preventing and deterring crime, identifying suspects, and gathering … be provided with appropriate work facilities so that the surveillance images they are required to view cannot be viewed by unauthorized persons. �a�`VK���|N�G�#��-Y�R�n�0��5$�X+Hʓ�[���G�z���������%>U7p��%r���y^�F�-�'] �u%��B��O܈�7�Y)�����2�X�za���]�. Notification of the compliance status to the EDPS..... 2 2.4. Because your video surveillance system policy may have legal implications, the policy should be reviewed by your in-house counsel or an outside attorney before it is finalized. Personal Safety: Where the main intent is to capture video and store it on a remote device so that if a person is assaulted, the video may show the perpetrator. The recording of audio for surveillance purposes is prohibited. The objective of this policy is to regulate the use of surveillance cameras in order to protect the legal and privacy interests of the university and the university community. Video/Audio surveillance equipment will not be used or installed in areas where the public, students and/or staff have a reasonable expectation of privacy, such as locker rooms and restrooms. When thief, injuries or other incidents occur at your church surveillance camera footage can provide an accurate account of what happened and when it happened. For example, if a visitor to the plaza or a USBID member has a crime committed against them, they should not expect someone necessarily to come to their rescue because they are in front of a camera and they should call 911 (emergency) or the SFPD immediately. Besides the rules that regulate video surveillance even occurring, there are rules regarding what can be done with surveillance records after the fact. So-called nanny cams and home security systems are easily accessible even to individuals with no technical expertise, and they are legal in California. 5.4.2  All requests from sources external to the University for the release of information and results obtained through Surveillance Monitoring or recording must be submitted to the General Counsel's Office for approval prior to release. "It's understood that resident management are the only ones authorized to operate the system and view any necessary video, and that will be codified in the proposed acceptable-use policy. Purpose of System The purpose of the Union Square Business Improvement District ("USBID") video surveillance system is to help make the USBID safer for visitors, residents, and employees by providing surveillance of key public space areas in an attempt to reduce crime and criminal activity. <> Surveillance Camera Policy. Disclosure of Surveillance Records. <> Video/Audio surveillance equipment may be in operation 24 hours per day on a Video surveillance operators are prohibited from: recording, accessing or otherwise using a video surveillance, system or surveillance images in any manner that is inconsistent with this policy and/or outside the scope of the usage approved by the designated campus authority. There is a live, real-time video feed located in these areas to aid in the investigation process of an accident/near miss situation or for any quality issues that may occur. video-surveillance policy and periodic audits to verify compliance. Authorized individuals should only review the recorded images to investigate a significant security or safety incident, such as criminal activity . 1 0 obj Although there is some debate regarding the deterrent effect of video surveillance technology on crime, it nevertheless remains the most common reason why public bodies and trustees (organizations) consider using surveillance systems. Security 7. Video Surveillance Policy Background: Clemson University is seeks to provide a safety conscious and enriched environment for its students, employees and those visiting the campus. Only video clips determined by the BCRP Manager to be directly related to an 5.3.1  Surveillance images obtained pursuant to this policy must be stored in a secure location and configured to prevent their unauthorized access, modification, duplication, or destruction. 6. Video surveillance also contributes to ensuring the safety of the users of the buildings (for example, in the event of fire, assault, etc.). Facility protection: to protect the perimeter of the property or the perimeter of buildings. 5. Surveillance Camera Policy. Examples: a public walkway, or a parking lot. Camera control operators shall monitor based on suspicious behavior, not individual characteristics. 5.6.1  Exceptions to the above paragraph may be made in the event of an emergency or other situation reasonably appearing to pose an imminent threat to the safety and security of the university community, with the approval of the Chief of Police or the Office of the General Counsel. <>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Examples include written policies and procedures, annual training for employees, confidentiality agreements, agreements with information management service providers (IMSPs), auditing programs, records retention and destruction schedules and access restrictions. 5.1.1  All video surveillance systems subject to this policy will be listed in a database to be maintained by the Chief of Police. Video surveillance will be conducted in a manner consistent with all existing college policies. Controlled Document – refer to Intranet for latest version Version: 17.1. Video monitoring will be conducted only in areas where the public does not have a reasonable expectation of privacy. endobj Purpose Describe the purposes for which video surveillance may be … tracking surveillance. Video Surveillance System - A video installation with the capacity to. Any records created as a result of workplace video surveillance are not to be used or disclosed except in certain circumstances. Some examples of mobile video surveillance include body-worn cameras and drones. 4.2         Appropriate and Prohibited Use. Developed by SecurityHive.com Examples: a computer lab, an unstaffed science lab, or a parking lot. The objective of this policy is to regulate the use of surveillance cameras in order to protect the legal and privacy interests of the university and the university community. It does not apply to video surveillance systems that do not collect personal information about identifiable individuals. 5.3.2  Surveillance images obtained pursuant to this policy will normally be kept for no longer than sixty (60) days unless a specific extension is requested in writing by the Chief of Police to the Office of General Counsel, generally in pursuance of a criminal investigation. Video surveillance cameras shall not be specifically directed or zoomed into windows of any residential building, including residence halls. European Investment Bank Video-surveillance policy September 2012 page 1 / 9. <>>> 86-5 Patent Administration and Procedures, 99-2 Delegation Of Executive Authority In The Absence Of The President, 99-6 Cancellation Of University Activities During Severe Weather Conditions, 99-7 Releasing Employees During Business Hours, 00-3 Smoke-Free and Tobacco-Free Campus Policy, 01-6 Publication and Use of Alumni Directories, 01-7 Administrative Designees Under The Agreement Between WSU And The WSU Chapter Of The AAUP-AFT Local 6075, 01-10 Administration of Institutional and Departmental Nongovernmental Financial Aid (Second Release), 01-11 Service and Sale of Alcoholic Beverages on Campus, 03-3 Tuition And Fee Appeals Board Policy, 03-5 Facilities And Administrative Costs Distribution Policy, 04-1 University Art Collection Management Policy, 04-3 Space Planning, Allocation, And Alteration, 04-5 Approval, Stewardship, And Reporting Of Gifts, Grants And Contracts, 05-3 Discrimination And Harassment Complaint Process, 05-4 Contracts Between Wayne State University And External Organizations In Which University Employees Participate, 05-6 Distribution and Sales of Literature, Food and Goods, 05-7 Receipt, Deposit, and Management of University Funds, 06-2 University Centers and Institutes: Policy On Creation, Operation, Review And Discontinuance, 10-1 Wayne State University Policy and Procedure Regarding Research Misconduct, 14-2 Contacts with Covered Federal and State Government Officials, 15-1 Internal Financial Documents and Transaction Approvals, 16-1 University Donations and Sponsorships to External Organizations, 16-4 Family Educational Rights and Privacy. Access surveillance images only to the extent permitted by this policy. We hope that communities considering implementation of public video surveillance systems will be able to use this model legislation in establishing such systems in their own jurisdictions. The sample policy below for church surveillance cameras is a free tool to use for your church office to create a policy of their own. The Surveillance Camera Policy can be found on the Office of Public Safety website. endobj Each authorized operator will receive appropriate training and will certify that they have read and understood this policy. Private areas such as … 5. Policy Template The Guidelines for the Use of Video Surveillance in Nova Scotia explain that one of the key documents The end result is that consumers can easily access high quality video recording and monitoring equipment and have a plethora of options for surveillance at home. Compliance status..... 2 2.2. Personal Web cameras ("Web Cams") connected to personal computers are not subject to this policy. Audit ..... 2 2.3. VIDEO SURVEILLANCE POLICY Acknowledgement, Consent, and Release I acknowledge that I have received a copy of Insure One Agency LLC updated policies, that I have been given the opportunity to read and ask any questions that I might have about the same, and that by signing this acknowledgement, I agree to adhere to the policies as a condition 5.5.1  Video Surveillance Systems installed or utilized for the purpose of ensuring the safety of persons and property on campus should only be installed and operated following prior review and written approval by the Chief of Police, and only in accordance with the procedures outlined in this policy. 2. For example, video surveillance is either covert or overt depending on whether its use is concealed or made known to the individuals affected by it. 5.1.2  Any existing video surveillance systems installed or utilized for the purpose of ensuring the safety of persons and property on campus must be brought into compliance with this policy within6-12 months of the implementation of this policy. Video Surveillance & Recording Policy Page 3 of 5 the number of cameras, or restricting the operation of the video surveillance equipment. This vi video will be used by the BCRP Manager to investigate and resolve ailway incidents and r accidents. It is fixed or mobile depending on the range of movement available to it through the technology used. Only authorized personnel, as determined by the Chief of Police or, his or her designee or the Office of General Counsel, will, surveillance systems shall not be accessed,used, or disclosed except, Access surveillance images only to the extent permitted by this. Collection 3. Video Surveillance System - A video installation with the capacity to view or record university owned or controlled spaces, when used for the purposes set forth in this policy. Notification 4. 4.3.2  Video surveillance operators are prohibited from: Monitoring individuals based on characteristics of race, gender, ethnicity, national origin, sexual orientation, or disability, Viewing the interior of residential rooms through windows, doors, or other means, Duplicating images or permitting access to others to surveillance images except as specifically permitted by this policy, Using  the  equipment  addressed  in  this  policy  for  viewing,recording, accessing or otherwise using a video surveillance system or surveillance images in any manner that is inconsistent with this policy and/or outside the scope of the usage approved by the designated campus authority. This policy is intended to provoke thoughts that can be used in developing your own … Purpose 2. Loss prevention: to protect assets. video surveillance coverage is available, the will review the recorded BCRP Manager video and make a determination if any deo relevant to the incident is available. 5.6         Emergency Use of Video Surveillance Systems Equipment. video surveillance increases public safety and security. 2.1     This policy governs the use of video recording and surveillance equipment when utilized for the purpose of ensuring the safety of persons and property on campus, including such equipment when used for the deterrence and the investigation and potential prosecution of criminal behavior. Electronic shielding or other methods will be used to ensure cameras do not have the ability to … An employer may use this sample policy on video surveillance to address the rationale for, the locations of and the restrictions on videotaping, how the videos can be used, the access, retention and destruction of the videotapes, and employee certification. All Staff must adhere to the video surveillance policy and must not access or use information contained in the video surveillance system, it’s components, files, or database for personal reasons, nor dispose, destroy, erase or alter any record without proper authorization and without following the regulations contained in the Security Video Surveillance Policy. For example, video surveillance is either covert or overt depending on whether its use is concealed or made known to the individuals affected by it. Video Surveillance System - A video installation with the capacity to view or record university owned or controlled spaces, when used for the purposes set forth in this policy. 2 0 obj Video surveillance policy Page 2 of 12 1. Any staff or student incidents or misconduct detected by CCTV will be handled in accordance with UCOL Policies and Procedures. 4.3 Limitation of scope It is fixed or mobile depending on the range of movement available to it through the technology used. 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